Executive Secretary

Antony

France

We are looking for a competent Executive Secretary to support high-ranking officials in our company.

You will be the one to organize and maintain the executive’s schedule and assist them by performing a variety of administrative tasks.

Executive secretaries must be quick professionals with great time-management and multitasking abilities.

It is with their diligence and competence in their work that executives can focus on their managerial responsibilities without worrying for other tasks.

The goal is to contribute to the efficiency of the overall business by ensuring all assigned administrative duties are carried on timely and efficiently.

Responsibilities

Prepare invoices or financial statements and provide assistance in bookkeeping

Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders

Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc.

Receive and screen phone calls and redirect them when appropriate

Attend meetings and keep minutes

Requirements

Familiarity with basic research methods and reporting techniques

In depth knowledge of office management and basic accounting procedures

Integrity and confidentiality

Outstanding communication and negotiation abilities

Excellent organizational and time-management skills


Apply now

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