Executive Secretary

Harelbeke

Belgium

We are looking for a competent Executive Secretary to support high-ranking officials in our company.

You will be the one to organize and maintain the executive’s schedule and assist them by performing a variety of administrative tasks.

Executive secretaries must be quick professionals with great time-management and multitasking abilities.

It is with their diligence and competence in their work that executives can focus on their managerial responsibilities without worrying for other tasks.

The goal is to contribute to the efficiency of the overall business by ensuring all assigned administrative duties are carried on timely and efficiently.

Responsibilities

Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc.

Handle and prioritize all outgoing or incoming correspondence

Conduct research and prepare presentations or reports as assigned

Receive and screen phone calls and redirect them when appropriate

Prepare invoices or financial statements and provide assistance in bookkeeping

Requirements

Proficient in “back-office” software

Excellent organizational and time-management skills

Proven experience as executive secretary or similar administrative role

Integrity and confidentiality

Outstanding communication and negotiation abilities


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