Executive Secretary

Medicine Hat

Canada

We are looking for a competent Executive Secretary to support high-ranking officials in our company.

You will be the one to organize and maintain the executive’s schedule and assist them by performing a variety of administrative tasks.

Executive secretaries must be quick professionals with great time-management and multitasking abilities.

It is with their diligence and competence in their work that executives can focus on their managerial responsibilities without worrying for other tasks.

The goal is to contribute to the efficiency of the overall business by ensuring all assigned administrative duties are carried on timely and efficiently.

Responsibilities

Attend meetings and keep minutes

Handle and prioritize all outgoing or incoming correspondence

Receive and screen phone calls and redirect them when appropriate

Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders

Conduct research and prepare presentations or reports as assigned

Requirements

Excellent organizational and time-management skills

In depth knowledge of office management and basic accounting procedures

Proficient in “back-office” software

Proven experience as executive secretary or similar administrative role

Integrity and confidentiality


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