We are looking for a competent Executive Secretary to support high-ranking officials in our company.
You will be the one to organize and maintain the executive’s schedule and assist them by performing a variety of administrative tasks.
Executive secretaries must be quick professionals with great time-management and multitasking abilities.
It is with their diligence and competence in their work that executives can focus on their managerial responsibilities without worrying for other tasks.
The goal is to contribute to the efficiency of the overall business by ensuring all assigned administrative duties are carried on timely and efficiently.
Handle and prioritize all outgoing or incoming correspondence
Maintain electronic and paper records ensuring information is organized and easily accessible
Conduct research and prepare presentations or reports as assigned
Handle confidential documents ensuring they remain secure
Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders
Excellent organizational and time-management skills
Familiarity with basic research methods and reporting techniques
Outstanding communication and negotiation abilities
Proficient in “back-office” software
In depth knowledge of office management and basic accounting procedures