Executive Secretary

Cottbus

Germany

We are looking for a competent Executive Secretary to support high-ranking officials in our company.

You will be the one to organize and maintain the executive’s schedule and assist them by performing a variety of administrative tasks.

Executive secretaries must be quick professionals with great time-management and multitasking abilities.

It is with their diligence and competence in their work that executives can focus on their managerial responsibilities without worrying for other tasks.

The goal is to contribute to the efficiency of the overall business by ensuring all assigned administrative duties are carried on timely and efficiently.

Responsibilities

Handle and prioritize all outgoing or incoming correspondence

Receive and screen phone calls and redirect them when appropriate

Make travel arrangements for executives

Attend meetings and keep minutes

Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders

Requirements

Outstanding communication and negotiation abilities

Proven experience as executive secretary or similar administrative role

In depth knowledge of office management and basic accounting procedures

Excellent organizational and time-management skills

Familiarity with basic research methods and reporting techniques


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