Executive Secretary

Vitória

Brazil

We are looking for a competent Executive Secretary to support high-ranking officials in our company.

You will be the one to organize and maintain the executive’s schedule and assist them by performing a variety of administrative tasks.

Executive secretaries must be quick professionals with great time-management and multitasking abilities.

It is with their diligence and competence in their work that executives can focus on their managerial responsibilities without worrying for other tasks.

The goal is to contribute to the efficiency of the overall business by ensuring all assigned administrative duties are carried on timely and efficiently.

Responsibilities

Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders

Handle confidential documents ensuring they remain secure

Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc.

Handle and prioritize all outgoing or incoming correspondence

Prepare invoices or financial statements and provide assistance in bookkeeping

Requirements

Proven experience as executive secretary or similar administrative role

Familiarity with basic research methods and reporting techniques

Outstanding communication and negotiation abilities

Proficient in “back-office” software

Integrity and confidentiality


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